Importance of Writing Things Down

In this roundup, we will explore the significance of writing things down, how it aids in various aspects, and the top online whiteboards available today. Let’s dive in.

The Many Benefits of Writing Things Down

Writing down your thoughts and daily occurrences helps reduce stress levels, and utilizing the best online whiteboards can be very beneficial. Renowned productivity speaker and author of ‘Getting Things Done’, David Allen, emphasizes that jotting things down clears your mind, referring to it as a "core dump”. Neuroscience also supports the idea that writing down goals enhances the likelihood of achieving them. A study titled “The Gender Gap and Goal Setting” discovered that individuals, irrespective of gender, perform better towards achieving their goals when they write them down. Furthermore, writing down goals has a direct correlation with success. Documenting thoughts and ideas triggers a “generation effect”, continuously reinforcing the image of achieving your goals, increasing the likelihood of success by 1.2 to 1.4 times. Therefore, online whiteboards not only bring you closer to your goals but also aid in managing businesses and remote teams effectively.

What Are Online Whiteboards?

The landscape has shifted significantly due to technological advancements globally. The importance of digitalization has been underscored by the transition of physical entities into virtual software and applications. Similarly, whiteboards have transitioned into online platforms, extending beyond the confines of physical conference rooms or classrooms. These virtual whiteboards are particularly valuable for remote teams, offering easy accessibility. Free virtual whiteboards facilitate team collaboration from any corner of the world, enabling simultaneous usage and file sharing. The best online whiteboards not only support goal attainment but also streamline business operations and remote team management effectively.

The Best Online Whiteboards for Remote Teams in 2023

1. Miro – Best Free Online Whiteboard

Download: Android | iOS
Finding the best online whiteboard can be challenging, especially when it’s free. Miro is a gem in this regard. With a plethora of features, Miro allows teams to brainstorm, plan, collaborate, and execute ideas seamlessly. Whether working remotely or on-site, teams can leverage sticky notes, emojis, shapes, images, and more to enhance collaboration on whiteboards. The platform integrates with over 100 apps like Zoom, Jira, and Google Workspace, facilitating seamless work sharing.

Key Features:

• User-friendly design interface for easy navigation in remote settings.
• Cross-platform accessibility for collaboration on various devices.
• Enterprise-grade data protection for secure file sharing.
• Time-saving templates and workflows for efficient planning.
• Ideal for project and organizational planning with visual mapping capabilities.
• Video call support for visualizing ideas in shared team spaces.

Pricing:

• Free: Includes one workspace with 3 editable boards, templates, and app integration.
• Starter: From $10/member/month, offers private boards and essential features.
• Business: From $20/member/month, includes advanced security measures.



• Enterprise: Custom pricing with premium support and SLAs.

2. GoToMeeting

Download: Android | iOS
GoToMeeting is a versatile virtual whiteboard tool that simplifies online meetings and enhances collaboration. With features like screen sharing, VoIP conference calls, and video conferencing, GoToMeeting ensures seamless communication and coordination. The platform prioritizes security and offers encrypted data transmission for confidential interactions. It also supports room systems and provides an all-in-one solution for effective communication.

Key Features:

• Screen sharing, VoIP calls, and video conferencing for seamless communication.
• Record meetings, take notes, and share them for real-time collaboration.
• Instant messaging for efficient team communication.
• Drawing tools for visual aids during screen sharing.
• Integration with Lifesize, Cisco, and Polycom devices for conference room support.

Pricing:

• Professional: $12/month for 150 participants, HD video, and other features.
• Business: $16/month for additional features like slides to PDF and drawing tools.
• Enterprise: Custom pricing with advanced features and volume discounts.

3. Whiteboard Fox – Free Online Whiteboard

While mobile apps are not available, Whiteboard Fox is a user-friendly virtual whiteboard tool accessible via web browsers. This platform requires no setup or downloads, making it ideal for quick collaboration. With grid-divided canvases, Whiteboard Fox facilitates rapid brainstorming and collaboration for remote teams. The tool allows easy sharing and coordination through email or messaging, promoting hassle-free collaboration.

Key Features:

• Screen sharing with multiple users for real-time collaboration.
• Draw and erase on a blank canvas with simple tools.
• Copy content to clipboard with a single click.
• Instant participation for team members through shared links.
• Real-time updates for instant collaboration.

Pricing:

• Whiteboard Fox is a completely free online whiteboard tool.

These are just a few of the top online whiteboard options available for remote teams in 2023. Each platform offers unique features and benefits to enhance collaboration, communication, and productivity. Choose the one that best suits your team’s needs and workflow for seamless virtual collaboration.